The East Africa Public Procurement Forum (EAPF) is a meeting of the public procurement regulatory bodies from the EAC member states which is held annually on a rotational basis since 2008. Approximately 300 delegates from Burundi, Kenya, Rwanda, Tanzania and Uganda gather to deliberate on public procurement agenda in the region. Participants come from the Public Sector, Private Sector, Professional Organizations, Civil Society and Training Institutions, among others. The objective of the annual forum is to enhance interaction between different actors in public procurement in the East African Community and to give stakeholders an opportunity to share their experiences and efforts towards improving and harmonizing the public procurement landscape in the region. The resolutions of the forum are focused on strengthening the efforts towards harmonization of the public procurement systems, legislations and practices within the EAC. The 11th EAPF will be hosted by Public Procurement Regulatory Authority from 28th to 30th November 2018 in Nairobi. All the discussions during the forum will revolve around the theme: Strengthening Integrity and Accountability in public procurement.
Mr. Samuel Kimeu is in charge of the day to day running of the affairs of TI-Kenya and sits on its Board of Directors as an ex-officio member.
Mr. Stany BANZIMANA is a Strategic and Business Development Manager for the EAC Regional Centre of Excellence for Vaccines, Immunization and Health Supply Chain Management (EAC RCE-VIHSCM)
Mr. David Too is the Director, Legal Services at the Ethics and Ati-Corruption Commission and will be taking the audience through a presentation on LEVERAGING ON PARTNERSHIPS IN STRENGTHENING INTEGRITY AND ACCOUNTABILITY IN PUBLIC PROCUREMENT – THE CASE OF KENYA
Winston has extensive experience in procurement for private, public and aid sectors. With a keen interest in procurement project implementation, his portfolio includes work with the Red Cross Society, UMEME Ltd and the Uganda Electricity Distribution Company Ltd.
A suggested registration fee to be introduced for the Authorities
The need to embrace E-Procurement for an improved and more effective procurement system, create more public awareness on E-Procurement so as to get suppliers confidence; and have an E-legislation to support E-procurement.
The need to identify the impact of High Court decisions on Procurement cases and especially on areas of the Procurement Law requiring amendments, and to sensitize Judges on Procurement Laws so as to have decisions that are in tandem with the purpose and spirit of the Procurement Law.
The need to train SMEs, have a rewarding scheme for the procurement profession, harmonize training programs, set up a rating scheme or rating agency for procurement services, professionalize the procurement profession, and create more awareness in public procurement
The need to harmonize the procurement systems in the region so as to have uniformity on procurement procedures and laws especially on cross-border procurement, which can be done through agreeing on basic principles (e.g. rule on non-discrimination, equal treatment etc.) , scope of membership and application, the thresholds, essential requirements for tendering procedures, and field of enforcement.
There is need to devolve a code of conduct for all who practice in the procurement profession incorporating the good and bad practices and having sanctions for the bad practices
The need to build capacity for SMEs and disadvantaged groups through training, creating an enabling environment for them to access government procurement.
There is need to encompass Public Private Partnership for an improved and efficient success in public procurement.
There is a crucial need to implement these key issues raised as way forward in both the 1st and the 2nd East African Public Procurement Forum as that is the main reason for having these forums.
The member countries will each appoint a member of a technical committee to plan the next forum. The Directors will continue discussions and meetings towards a possibility of a regional cooperation or network
EAC Secretariat should develop a regional procurement policy with input from partner states. Partner states should review their procurement processes, methods and tools in line with the regional procurement policy. Partner states should incorporate provisions for ensuring that social, economic and environmental aspects are embedded in public procurement frameworks.
Partner states should commit to having harmonized legislations, standards and practices for the region.
EAC Secretariat should coordinate the review of the provisions for blacklisting of bidders in the region with inputs from partner states
EAC Secretariat should develop a common electronic Portal for publication of procurement opportunities and contract awards in the region, with inputs from partner states and in line with the provisions of article 35 of the common market protocol.
Partner states should speed up establishment of e-procurement systems.
Partner states should allocate sufficient budget to speed up further procurement reforms.
EAC Secretariat should initiate capacity building interventions for the partner states institutions to handle interstate projects procurement.
EAC Secretariat should, with inputs from Partner states, institute mechanisms for promoting local content and development of SMEs through public procurement
Rwanda shall host the ninth East African Public Procurement Forum.
ETo have a comparative and consolidated implementation status for all Partner states to be submitted two (2) months before EAPF.
EAC Secretariat to carry out a baseline survey for the contribution and participation of local and regional experts/consultants in procurement of high value complex infrastructure projects. Partner states to put in place strategies for capacity building and technology transfer for high value complex infrastructure contracts.
Partner states to establish collaboration and partnership between statutory bodies and Associations of professionals.
EAC secretariat to conduct a comparative study on centralized and decentralized procurement of goods as appropriate. Maintain the decentralized systems but develop guidelines to support the centralized systems where appropriate to be adopted in the next forum. Partner states to maintain flexibility, innovative ideas and inherent practices respectively.
Partner states to harmonize professional training and accreditation for career development through Continuous Professional Development (CPD) to be recognized internationally. Regulatory bodies in collaboration with key stakeholders to coordinate benchmarking, capacity building and research.
EAC Secretariat to carry out a study for harmonization of administrative review of complaints or appeals.
Partner states to put in place a mechanism to reduce bureaucracy in procurement functions. Partner states to put in place a mechanism to promote innovation, creativity and professionalism in achieving procurement objectives.
EAC secretariat should carry out benchmarking to come up with common standards to guide in the development of EProcurement systems.
EAC should proceed expeditiously to finalize the EAC policy and legislation to meet the East African Monetary Union protocol deadline before the end 2018.
Uganda shall host the tenth (10th) East African Public Procurement Forum (EAPF).